Data Protection Clause
The Candidate commits to immediately inform Victo Postanova S.L. ("Company") of any changes in their personal and professional circumstances without the need for a prior request, provided that these changes are relevant to the ongoing selection or evaluation process.
Below, the Company provides the Candidate with basic information regarding the processing of their personal data in accordance with Regulation (EU) 2016/679 of the European Parliament and Council concerning the protection of natural persons with regard to the processing of personal data and the free movement of such data, as well as Organic Law 3/2018 on the Protection of Personal Data and Guarantee of Digital Rights, regarding the data collected during the job application process.
DATA PROTECTION INFORMATION
Controller:
Victo Postanova S.L., Carrer del Peru, 186 bis, Sant Martí, Barcelona, 08020, Spain.
Purposes:
The Candidate's personal data will be collected and processed to manage and process the selection process and to apply the necessary pre-contractual measures. This includes evaluating the application, communication during the process, and any other actions necessary to determine the Candidate's suitability for the offered position.
During the selection process, we will collect the following data:
- Full name
- Email address
- Phone number
- LinkedIn profile (optional)
- Channel through which you found us
The Candidate may also attach relevant documents such as a cover letter, CV, and qualifications, which may contain personal data such as:
- Date of birth
- Address
- Academic or professional information
Legal Basis:
The legal basis for processing the Candidate's application and taking the necessary pre-contractual measures to evaluate their suitability for the position.
The exercise of rights and fulfillment of specific obligations arising from the selection process, including reviewing the information provided by the Candidate, such as the CV, cover letter, and any additional documentation necessary to make an informed hiring decision.
These data will be used solely to manage the selection process and ensure that the Candidate’s qualifications for the vacancy are appropriately evaluated. Additionally, other services related to the selection process or further evaluation measures may be managed.
Recipients:
Only authorized employees of the Human Resources department or those directly involved in the selection process will have access to the Candidate’s personal data, solely for the purpose of managing the selection process for the vacant position.
The State Administration or other competent authorities may have access to the Candidate’s personal data only within the framework of compliance with legal obligations affecting the company or as required by applicable law.
Data will not be transferred to third parties, except in cases of legal obligation or explicit request by the competent authorities.
The Candidate’s data will only be stored for the purpose of managing the vacant position for which they applied. Upon the conclusion of the selection process, the data will be retained for 90 days to comply with legal obligations or for defense against potential claims. After this period, the data will be deleted or anonymized. At that time, the information will only be available in the form of metadata, without personal references, for statistical purposes (e.g., the percentage of men and women in the applications received, number of applications per period, etc.).
Additionally, the company reserves the right to store the Candidate's data in its talent pool for 90 days after the conclusion of the selection process, to identify potential future vacancies that may be of interest. This also applies to applications for training programs or internships. By accepting the privacy policy, the Candidate expressly consents to this extended retention of their data for future purposes.
If the Candidate receives a job offer and accepts it, the personal data collected during the selection process will be retained for at least the duration of the employment relationship.
Rights:
As long as the Company, as the responsible entity, processes the Candidate’s personal data, the Candidate has the right to exercise the rights granted under Chapter III of the GDPR (General Data Protection Regulation), depending on the legal basis and the purposes for which the data is used. Specifically, these rights include the right of access (Article 15 of the GDPR), the right to rectification (Article 16 of the GDPR), the right to erasure (Article 17 of the GDPR), the right to restrict processing (Article 18 of the GDPR), the right to data portability (Article 20 of the GDPR), and the right to object (Article 21 of the GDPR).
If the processing of personal data is based on the Candidate’s consent, in accordance with Article 7, Section 3 of the GDPR, the Candidate has the right to withdraw that consent at any time.
To exercise the rights of access, rectification, erasure, objection to processing, as well as the rights of data processing restriction and portability, the Candidate may contact the address provided above or send an email to hola@victopostanova.com.
Source:
From the Candidate themselves.
Additional Information:
We reserve the right to modify this data protection statement at any time to comply with current legal requirements or to reflect changes in the job application process or other related procedures. In such cases, if the Candidate accesses the recruitment page again or submits a new application, the updated data protection statement will apply.
Processing of (personal) data by the operator of the recruitment website
General information
This recruitment website is operated by Personio SE & Co. KG, which offers a human resource and candidate management software solution (
https://www.personio.com/legal-notice/).
Data transmitted as part of your application will be transferred using TLS encryption and stored in a database. The sole controller of this data within the meaning of article 24 of the GDPR is the enterprise carrying out this online application process. Personio’s role is limited to operating the software and this recruitment website and, in this context, being a processor under article 28 of the GDPR. In this case, the processing by Personio is based on an agreement for the processing of orders between the controller and Personio.
In addition, Personio SE & Co. KG processes further data, some of which may be personal data, to provide its services, in particular for operating this recruitment website. We will refer to this in more detail below.
The controller
The controller under data protection law is:
Personio SE & Co. KG
Seidlstraße 3
80335 München
Tel.: +49 (89) 1250 1004
Entry in the commercial register
Commercial register entry number: HRA 115934
Registration Court: Amtsgericht München
Data Protection Officer contact:
privacy@personio.com
Access logs (“server logs”)
Each access to this recruitment website automatically causes general protocol data, so-called server logs, to be collected. As a rule, this data is a pseudonym and thus does not allow for inferences about the identity of an individual.
Without this data, it would, in some cases, be technically impossible to deliver or display the contents of the software. In addition, processing this data is absolutely necessary under security aspects, in particular for access, input, transfer, and storage control. Furthermore, this anonymous information can be used for statistical purposes and for optimizing services and technology. In addition, the log files can be checked and analyzed retrospectively when unlawful use of the software is suspected. The legal basis for this is §25 subsection 2 Sentence 2 TDDDG.
Generally, data such as the domain name of the website, the web browser and web-browser version, the operating system, the IP address, as well as the timestamp of the access to the software is collected. The scope of this log process does not exceed the common log scope of any other site on the web.
These access logs are stored for a period of up to 7 days. There is no right to object to this.
Error logs
So-called error logs are generated for the purpose of identifying and fixing bugs. This is absolutely necessary to ensure we can react as quickly as possible to possible problems with displaying and implementing content (legitimate interest). As a rule, this data is a pseudonym and thus does not allow for inferences about the identity of an individual. The legal basis for this is §25 subsection 2 Sentence 2 TDDDG.
When an error message occurs, general data such as the domain name of the website, the web browser and web-browser version, the operating system, the IP address, as well as the timestamp upon occurrence of the respective error message and/or specification is collected.
These error logs are stored for a period of up to 7 days. There is no right to object to this.
Use of cookies
So-called cookies are used on parts of this recruitment website. They are small text files which are stored on the device with which you access this recruitment website. As a general rule, cookies serve the purpose of ensuring secure access to a website (“absolutely necessary”), implementing certain functionalities such as standard-language settings (“functional”), improving the user experience or the performance of the website (“performance”), or placing targeted advertisements (“marketing”).
On this recruitment website, we generally use only cookies that are absolutely necessary, functional or performance-related, in particular for implementing certain default settings such as language, for identifying the job advertising channel, or for analyzing the performance of a job advert via which a user accessed this recruitment website. The use of cookies is absolutely necessary for providing our services and thus for the performance of the contract (article 6 (1) b) of the GDPR).
Period of storage: up to 1 month or until the end of the browser session
Right to object: You can determine via your browser settings whether you allow or object to the use of cookies. Please note that deactivating cookies may result in limited or completely blocked functionalities of this recruitment website.
Rights of data subjects
If Personio SE & Co. KG as the controller processes personal data, you as the data subject have certain rights under Chapter III of the EU General Data Protection Regulation (GDPR), depending on the legal basis and the purpose of the processing, in particular the right of access (article 15 of the GDPR) and the rights to rectification (article 16 of the GDPR), erasure (article 17 of the GDPR), restriction of processing (article 18 of the GDPR), and data portability (article 20 of the GDPR), as well as the right to object (article 21 of the GDPR). If the personal data is processed with your consent, you have the right to withdraw this consent under article 7 III of the GDPR.
To assert your rights as a data subject in relation to the data processed for the purpose of operating this recruitment website, please refer to Personio SE & Co. KG’s Data Protection Officer (see item B).
Concluding provisions
Personio reserves the right to adjust this data privacy statement at any point in time to ensure that it is in line with the current legal requirements at all times, or in order to accommodate changes in the services offered, for example when new services are introduced. In this case, the new data privacy statement applies to any later visit of this recruitment website or any later job application.